Setting Up and Using the Shared Employee Kiosk Print

The Shared Kiosk turns a tablet, reception computer, or other shared device into a PIN-secured employee clock. Employees can clock in and out and, when enabled, start and end both breaks and lunch.

Required access: An Administrator or kiosk manager configures the kiosk. Employees must have Active status and an individual kiosk PIN.

Plan the kiosk

• Use a dedicated device with a supported browser, stable network, and screen lock.
• Place it where access can be reasonably monitored.
• Decide whether employee names and avatars may be displayed.
• Decide whether project and location rules apply to kiosk clock-ins.
• Never post PINs near the device.

Enable kiosk sub-features

1. Go to Time Logger > Settings > Features.
2. Enable the Shared kiosk master switch.
3. Expand the card.
4. Enable Clock in and out.
5. Enable Break buttons to show Start Break and End Break.
6. Enable Lunch buttons to show Start Lunch and End Lunch.
7. Enable Employee Avatars and Project Selection only when needed.
8. Select Save feature controls.

Break and Lunch are independent options. Enable both when employees must record both categories.

Create the kiosk page

1. Go to Time Logger > Workforce > Kiosk.
2. Select Create kiosk page if the page has not been configured.
3. Confirm a published WordPress page is created with [employee_time_logger_kiosk].
4. Open the page URL on the kiosk device.

To build it manually, add the same shortcode to a WordPress page. Do not place the normal employee shortcode and the kiosk shortcode on the same page.

Configure kiosk settings

1. On Workforce > Kiosk, select Enable the shared kiosk.
2. Choose whether employee photos or avatars should appear.
3. Select Save kiosk settings.
4. Reload the kiosk page and confirm the employee chooser appears.

Set employee PINs

1. Under Employee PINs, choose an Active employee.
2. Enter a new PIN containing 4–10 digits.
3. Select Set employee PIN.
4. Provide the PIN privately to the employee.
5. Repeat for each employee who will use the kiosk.

PINs are stored as one-way password hashes and cannot be displayed after saving. If a PIN is forgotten, set a new one. Employees should not reuse banking, alarm, phone-unlock, or other personal-security PINs.

Employee kiosk procedure

1. Select your own name or employee card.
2. Enter your private PIN.
3. Select the action currently available: Clock In, Start Break, End Break, Start Lunch, End Lunch, or Clock Out.
4. For Clock In, choose a project if project selection is enabled or required.
5. Allow location access if the kiosk action requires it.
6. Wait for the success message before leaving the device.

Available actions depend on the employee's current state. A break and lunch cannot run simultaneously, and an active time-away event must end before Clock Out.

Test every state

1. Clock In and confirm Start Break and Start Lunch are available.
2. Start Break and confirm End Break replaces it while lunch cannot begin.
3. End Break, Start Lunch, and confirm End Lunch is available.
4. End Lunch and Clock Out.
5. Open Administrator Time Entries and verify source, break minutes, lunch minutes, project, and hours.
6. Enter a wrong PIN repeatedly on a test employee and confirm temporary protection activates.

Security and privacy checklist

• Keep the device browser, operating system, and WordPress site current.
• Restrict access to browser settings, saved passwords, and WordPress administration.
• Use HTTPS.
• Do not use a shared Administrator session as the kiosk.
• Change a PIN immediately if compromise is suspected.
• Review Audit Log activity during an investigation.
• Explain any displayed employee information or collected location data in the organization's notice.

Troubleshooting